Location: La Grande Office
Closing Date: Until Filled
First Review: 9/22/23
An employee in this position may be called upon to do any or all the following essential functions. These examples do not include all the duties which the employee may be expected to perform. Other duties, responsibilities and activities may change or be assigned at any time with or without notice. To perform this job successfully, an individual must be able to perform each essential function satisfactorily with or without reasonable accommodation.
▪ Oversight and administration of all TEC fiscal operations and functions within the scope of all applicable federal, state, and local codes, rules, and regulations in a cost-efficient and effective manner, working closely with the Executive Director and Program Managers.
▪ Work with a variety of financial information (e.g., revenues, expenditures, cost projections, coding and reconciling receivables, accounts payable, etc.) to ensure compliance with governmental accounting standards, adherence to internal control policies, compliance with deadlines, and enhance the financial acumen of program staff for the purpose of providing direction and support, making recommendations, and/or ensuring overall operations are within budget.
▪ Enters Budget data, monitors allocations, expenditures, fund balances, assigns account numbers; and performs other related activities for the purpose of ensuring that allocations are accurate, revenues are recorded, and expenses are within budget limits; reporting any potential or actual budget overruns.
▪ Conducts year end closings, journal entries, reconciliations, approve and process bills for payment, balance accounts, analyze, provide projections, monitor purchase requisitions and invoices, and ensure proper backup documentation and present reports verbally and written as directed.
▪ Develops and monitors an annual budget in conjunction with the Executive Director and other TEC staff.
▪ Monitor program service budgets; prepare state budget reporting; provide consultation to management staff.
▪ Assist and completes audit entries; provide orderly, accurate and centralized records; design and ensure documentation; prepare for, consult and work with auditors; work closely with the Executive
Director and Auditors in implementing corrective action plans and policies to ensure audit compliance.
▪ Ensures payroll entries are performed correctly, prepares personnel change reports, works with unemployment and worker’s compensation forms, monitors & oversees contracts are prepared properly, and prepares 1099’s.
▪ Oversee and ensure a system is in place to monitor agency inventory, supplies, vehicle usage, and other assigned fiscal functions and fiscal staff are complying with their duties.
▪ Prepare accurate State, Federal, and internal financial reports and claims for reimbursement in a timely manner.
▪ Remits tax payments by collecting and verifying data; preparing federal, state and local tax reports and
W2 statement; initiating payment.
▪ Provide leadership and exercise supervisory responsibility over assigned staff.
▪ Attend TEC Board meetings or other meetings as directed; and
▪ Maintains the integrity and confidentiality of data including, but not limited to, participant, employee, financial and TEC business data.
▪ Bachelor’s degree in Accounting or Business Administration with emphasis in accounting and four (4) years of recent, paid, progressively responsible work experience in finance or financial operations, including two (2) years in a supervisory position, or any satisfactory equivalent combination of education and experience which ensures the ability to perform the essential duties of the position.
▪ Knowledge of principles of governmental accounting and budgeting, management, and supervision.
▪ Knowledge of financial and operational auditing standards and techniques.
▪ Knowledge of fiscal monitoring and control mechanisms.
▪ Knowledge of federal, state, and local codes, rules, and regulations controlling and influencing
Workforce Innovation and Opportunity Act (WIOA) fiscal operations.
▪ Ability to manage others of varying skill sets, personalities, responsibilities, etc.
▪ Ability to plan, organize, and prioritize work.
▪ Ability to prepare budgets.
▪ Ability to prepare and oversee the preparation of a variety of written documents, including policies and procedures, grant proposals, contracts, and various fiscal reports.
▪ Ability to interpret and analyze complex fiscal data and draw logical conclusions.
▪ Ability to verbally communicate accounting procedures and policies to staff and others.
▪ Ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
▪ Proficiency in Microsoft Office Suite, especially Word and Excel, and accounting software in performing work assignments.
▪ Ability to establish and maintain cooperative working relationships with other TEC employees, clients, employers, representatives from outside agencies, and the public.
▪ Ability to multi-task, set priorities, and have high level of organization
▪ Ability to express ideas clearly and concisely, both orally and in writing.
▪ Ability to maintain confidentiality of information.
Hours & Wage:
* Typically Monday - Friday, 8:00 am - 5:00 pm.
* $5116-$6554 a month, depending on experience.
* Employee benefits, flexible schedule options, paid holidays.